SmartBackup is a next generation cloud-enabled backup platform for Smartsheet
It consist of:
Why this!
There are various reasons for having backups. In climbing, a backup can save your life, but with data, a backup can save your business.
why now?
- More Smartsheet means more people sharing. People are not infallible. They make mistakes, and actually, they make them quite often. There’s no reason to fear this if you take frequent incremental backups.
- The IRS and regulatory commissions really don’t care that you had a data disaster. All it means to them is that you’re not compliant and they can fine you. Insuring that you’ve got an offsite backup of critical Smartsheet information can really save you if something goes wrong.
- You are responsible for your Smartsheet data, in the event of a minor or even major mishap means your operations can quickly recover.
Those in the know will know Smartsheet themselves provide a convenient Backup facility. The challenge comes when you want to recover from it and realises things like your automations, cell formats, links etc. cannot be recovered because the copy you have is outside the Smartsheet environment. With us, easy-peasy.
take SmartBackup for a spin
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01 Backup
Make an exact copy, preserving your formats, links, rules, attachments, a feature not available from standard Smartsheet backups. Modernise the way one secure sheets by automatically backing up changed sheets, that way you do not have to figure out what to backup.
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02 Archive
Drain your Backup Pool automatically to a filestore residing outside SmartSheet.
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03 Export
On-demand or sheduled securing of all or individual sheets to a filestore or other cloud residing outside Smartsheet. Ideal for taking snapshots or DRP Recovery points. Did we mention it can also do incrementals.
Myth! Smartsheet data only matters for Project teams, so it’s not that important.
Reality! SmartSheet data is essential to the entire operations of many companies.
Myth! The only reason to back up Smartsheet data is in case of a disaster.
Reality! Data losses are an everyday occurrence, and most of them are accidental.
Let us take a look at some of the biggest threats to your Smartsheet data
- User deletion
- Data overwrites with incorrect data
- Data corruption
A collaborator may accidentally delete a shared attachment, or you may delete some scrapped rows and then later learn the data is still necessary.
Smartsheet application sets hold large amounts of data that are constantly updated. When large data sets are imported, accidental overwriting may become quite common.
Through various means, your data can be corrupted and inaccessible without the proper backup solution.
- Data migration issues caused by incorrectly mapped fields
- Third-party applications errors
- Data Loss
If incorrectly mapped fields are imported, the correct data may be overwritten in your shared database.
Third-party applications can modify data in ways you didn’t intend. With Smartsheet's wider adoption and inter-operation in the Enterprise this becomes a major threat.
Data can be lost due to reasons other than malicious intent. Under the new data protection rules, data destruction and corruption of personal data are considered forms of data breaches and would require appropriate notifications.
Using it for
SmartBackup provides users with a way to automatically secure and preserve Smartsheets. This automatic process captures key context around the data and how it is used, promoting new angles for what you can use it for. Making it easier to enforce data governance policies.
Backups
SmartBackup is a Backup and Recovery platform exclusively designed for Smartsheet.
Schedule a demo to learn how SmartBackup can help secure your business
Governance
SmartBackup is more than a backup engine. It is a modern data platform that can help you with privacy(CCPA, GDPR) compliance for your Smartsheet teams.
Planning
Our one-of-a-kind machine-learning component delivers ways to see Smartsheet data from new angles
Feed and Seed
Many bridges exist but few so simple to feed or seed periphery solutions whilst you anyway are forced to do backups
3 Easy Steps
get going in 3 easy steps...
like all backups we need to configure some stuff, like where you want to store your info
our aim is to get you going in 10-15 minutes, hassle free
follow these 3 simple stepsEnterprise Customers, your life is even simpler, this all get done for you. Please see Guides
Still unsure, maybe this can help
Get peace of mind knowing your Smartsheet data are backed up securely.
download sample evaluation sheetFrequently Asked Questions
If you haven’t taken deliberate action to back up your Smartsheet data, then it’s not protected. That means you can count on Smartsheet to ensure the security and integrity of the platform, but you are responsible for securing and managing all the data you generate.
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What is SmartBackup?
SmartBackup is a backup platform for Smartsheet that dramatically reduces the time and effort required to secure Smartsheet data.
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Do you require SmartBackup to restore a sheet?
No. All backups are done within Smartsheet, so it is an exact copy of the original in Smartsheet format. Physical restore should be a doddle, of course logically with sheet dependencies (cell-links) may require some consideration.
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How many times can I use it?
There is no limit on use, you can do it as frequently as your capacities allow. Of course it make sense to sit down and plan what make sense for your environment. Maybe that means a Full Export once a month with incremental backups every day at 19h00.
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Can I use it for free?
Yes the Starter Edition is complete free for life. Understandably it carries retrictions. For full pricing refer to AcuWorkflow
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Why should I backup my Smartsheet data, surely they cater for that?
Yes and No, yes they offer a standard backup process which have some limitations. No in a report by Forrester they point out the implications of SaaS platforms and that the User still is responsible for securing their own data. By using SmartBackup we just make it simpler, easier and better.
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We already have some backup tools, can I integrate it into our Enterprise just for the Smartsheet data?
Yes, it will easily co-exist and integrate into other systems management tools. The degree of integration is up to you, for example you may only want to schedule it from your Enterprise Scheduler or you may want to embed it into PowerShell etc.
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Are there different versions? What is the difference between Business and Enterprise Editions?
Yes, there are different versions please check out the Reference Guide The major difference between Business and Enterprise are automation, centralised admin and more easily deal with larger environments. For example in Business Edition every Backup User needs a Smartsheet API token, easily obtainable and manageable for 1 or 3 Users. Thereafter it becomes problematic, something easily solved with the Enterprise Edition which uses a single super api token called a sysadmin token.
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I have some more questions. Where can I find more information?
Please give us a shout with by completing support request form Alternatively view the Guides.